Administrative Assistant

Administrative Assistant

Job description 

1. Meeting minutes taking for management meeting.

2. Reporting documents preparation.

3. Other admin. Related work.

4. Mastery of both English and Mandarin is a strong plus.

5. Confirms client appointments and reschedules and rebooks appointments for cancelled or missed dates.

6. Updates client information on the HART System.

7. Performs a variety of clerical duties including filing, typing, photocopying, faxing, confidential record keeping, and document distribution in accordance with company policies and procedures.

8. Receives and screens emails, visitors and phone calls using judgment, professionalism and business courtesy.

9. Provides timely information and refers visitors or calls to other appropriate staff.

10. Undertakes other duties assigned by Manager & Coordinator

Qualifications

1. Post-secondary education required (New grads are welcome) Strong Excel skills

2. Excellent organizational skills with strong attention to detail

3. Self-reliant and results-oriented

4. Ability to balance multiple assignments while adhering to aggressive timelines

5. Exceptional writing, listening, and speaking skills in English and Chinese